SAVTE Group Constitution and by Laws Overview
Article 1: Mission
Article 2: Organisation
Article 3: Objectives
Article 4: Activities
Article 5: Membership
Article 6: Taskforces
Article 7: Ethics
Article 8: Structure
Article 9: Funding
Article 10: SAVTE website
Article 11: Meetings and communications
Article 12: Revision of the constitution and bylaws
Article 1: Mission:
Saudi Association for Venous Thrombo-Embolism (SAVTE) is a medical and research body that is considered as a part of the Saudi Thor is a medical and research body that is considered as a part of the Saudi Thoracic Society (STS) and is devoted to increase the awareness and knowledge of Venous Thrombo-Embolism (VTE), and to facilitate advances in the treatment of affected people, as well as the routine implementation on thrombo- embolism prophylaxis measures among Health Care Providers (HCP) within the Kingdom of Saudi Arabia.
Article 2: Organization:
The SAVTE is a non-profit, national group whose directors, executive officers and members receive no salary. It is registered and operates under the STS. Its central office is located at STS offices in Jeddah, Kingdom of Saudi Arabia.
Article 3: Objectives:
- To perform joint multicenter research on the local incidence, prevalence, and pathphysiology of VTE in Kingdom of Saudi Arabia.
- To identify and investigate the unique characteristics of the illness including its morbidity and mortality.
- To focus on improving prevention & treatment of VTE, by promoting research, and assisting the development and conduct of clinical trials according to the highest standards for clinical research.
- To provide expertise to areas with healthcare disparities that will address issues related to the education and training of healthcare professionals in the field of VTE by means of local lectures, workshops, symposia and medical meetings.
- To disseminate knowledge and information on VTE to educate practicing physicians on the best and updated information by producing a local guidelines on diagnosis and treatment of VTE.
- To establish effective preventive measures and therapies, accessible to the affected patients using well prepared brochures and other media.
- To provide consultative services to health agencies and industry regarding advancing the treatment of VTE.
Article 4: Activities:
The SAVTE will address its objectives primarily by the establishment of focused taskforces that will design and conduct projects across the broad which include research, education and clinical care related to VTE diseases.The SAVTE will address its objectives primarily by the establishment of focused taskforces that will design and conduct projects across the broad which include research, education and clinical care related to VTE diseases.
The activities of the SAVTE include, but are not limited to the following:
- The SAVTE will function as a â€œthink tankâ€ and provide expertise to advise physicians, scientists, health authorities and the healthcare industry regarding medical technologies and pharmaceuticals relevant to VTE
- The SAVTE will establish a national database on patients with VTE to allow a meaningful understanding of the similarities and differences in the spectrum of the illness between different regions in the kingdom and other countries in the world
- The SAVTE will develop web-based, multilingual educational materials, advice and guidelines on the management of VTE disease accessible to people involved in healthcare delivery
- The SAVTE will conduct workshops on the modern methods to evaluate patients, determine accurate diagnoses, and monitor the efficacy of treatments
- The SAVTE will conduct periodic national and regional symposia to disseminate information acquired from the SAVTE activities, and identify research projects relevant to its activities.
Article 5: Membership:
Membership is open to all with an active research and/or educational interest in VTE disease and related fields. However, the membership should be addressed through the main society, i.e. the STS.
The SAVTE recognizes 3 categories of membership
- General members who may or may not be STS members.
- Special members (who work within the taskforce groups)
- Executive Committee members
- Open to anyone with an interest in VTE disease
- May be conferred at any time
- Must submit STS application and payment of annual dues
- Membership will be renewed annually by receipt of payment of dues. All members shall pay an annual subscription of an amount to be determined by the Executive Committee
- Membership shall automatically be suspended if the member fails to meet any obligation or make owed payments due to STS. Suspension shall continue until such obligations are met or all sums due to the STS are paid, whereupon such privileges may be reinstated by the Executive Committee
- In special circumstances, dues may be waived by the Executive Committee.
- Access to the restricted area of the SAVTE website
- Eligible for participation in SAVTE sponsored symposia and meetings
- Reduced fees for the SAVTE educational meetings and training sessions.
- Must have a degree (MS, MD, PhD, RN)
- May be nominated by executive members at any time
- Must submit application and payment of annual dues
- May be conferred at any time by Executive Committee
- Must participate in at least one taskforce
- Have all entitlements of membership
- Are elected in recognition of a substantial contribution to the understanding and treatment of VTE disease and related fields throughout their career. Nominations for executive membership shall be made in writing to the chairman of SAVTE before the periodic business meeting. Each nomination shall be accompanied by a statement of the academic qualifications, professional position and a list of relevant publications and potential contribution to the SAVTE mission. The chairman of SAVTE will select nominees to be presented for election to Senior Fellowship at the periodic business meeting. Membership is confirmed by a simple majority of those voting in favor
- Must submit application, conflict of interest form, copy of C.V, and the annual dues payment
- Take responsibility as leader or co-leader of SAVTE Taskforces
- Are responsible for the maintenance of SAVTE educational materials
- Have all entitlements of membership and can be elected for Executive Committee membership
Article 6 : Taskforces:
The Executive Council (EC) will have the authority to create taskforces whose responsibility will be to provide oversight to the specific activities within the SAVTE. Taskforces will be created along the following three general categories:
- Disease focused: Targeted to a disease that is associated with VTE which affects relatively large numbers of patients in underserved areas
- Region focused: Targeted to a region with health disparities in areas of VTE
- Education focused: Targeted to activities which will help increase knowledge and expertise about VTE
Each taskforce will have:
- The Executive Committee will select one of its members as a leader of one of the taskforce groups
- A steering committee selected by the leader of the taskforce from outside the EC
- There is no limit to number of taskforces, size of taskforce membership and the duration of taskforce activities
- Taskforces must present an annual report to the Executive Committee
Article 7: Ethics
- Members of the SAVTE are expected to exhibit high ethical and moral standards consistent with the mission of the group
- Every executive member must submit a copy of their curriculum vitae that will be posted on the SAVTE website. The CV must be updated annually
- Failure to maintain current CV will be grounds for dismissal from SAVTE activities
- Falsification of the content of documents, including CV, will be grounds for permanent expulsion from the membership of the SAVTE
- General members may be required to submit copies of their curriculum vitae form upon request of the Executive Committee if it is believed to be relevant to their participation in PVRI ( Public Relation ) activities
- Expulsion or Disciplinary Action:
- Any General or Special member may be expelled for adequate reasons as determined by a two thirds vote of the Council of Executive members.
- Any member proposed for expulsion will be given an advance written notice, including the reason for the proposed expulsion
- The Council of Executive members also has the power to remove a member from participation in a taskforce, publication, symposium or any other activity for adequate reasons. Any member proposed for disciplinary action will be given advance written notice, including the reason for the proposed action
- An Executive member may be expelled from the Council of Executive members for adequate reasons as determined by a consensus vote of the Council of Executive members. The adequate reasons for such action can be, but limited to, the following:
- Failure to prove adequate interest in the field of VTE
- Failure to maintain adequate interest in different SAVTE activities
- Unwillingness to contribute in different Taskforces
- Failure to attend three consequent business meetings